Printer & Copier Lease and Rental Services

Flexible terms, fast installs, predictable costs - plus a $0 Lease option for Non-Profit & Education customers.

✅ Predictable monthly payments

✅ Installation & networking included

✅ Options for color & production

✅ Scalable & upgradeable

✅ Local support

Nationwide Printer & Copier Rental and Leasing Solutions for Businesses

We provide printer and copier rental and leasing solutions for businesses across the United States. Our nationwide model offers flexible short-term rentals and long-term lease options designed to support growing organizations, temporary projects, and multi-location environments—without the upfront costs of purchasing equipment.

Lease vs Rental

Quick comparison to help you choose the right fit for your environment.

Lease

Best for long-term value and predictable monthly costs.

Long-Term Value
Ideal for 24–60 month agreements with predictable printing needs.
Lower Monthly Cost
Reduced monthly payments compared to short-term rentals.
Stable Print Volumes
Best for consistent office or multi-location environments.
Upgrade Options
Refresh, upgrade, or buy out devices at end of term.
Business Growth Ready
Designed for established and growing organizations.

Rental

Best for short-term flexibility and rapid deployment.

Short-Term Flexibility
Perfect for weeks or months, not years.
Easy Device Changes
Add or remove printers as needs change.
No Long Commitment
No multi-year contracts required.
Temporary Use Cases
Great for events, pop-ups, projects, or transitions.
Fast Deployment
Quick setup for immediate printing needs.

Lease = long-term value and cost efficiency. Rental = short-term flexibility and speed.

Office workspace with multiple desks and computer monitors, a filing cabinet, stacks of files and papers, and a large multifunction printer.

Education & Non-Profit Program

Hardware as a Service (HaaS): $0 Copier/Printer + Flat Monthly Service Rate

Qualifying schools, districts, universities, and nonprofit organizations can access a $0 equipment option—we provide the copier/printer at no charge. You simply pay a predictable monthly service flat rate based on your usage bracket.

No hardware payment Predictable monthly billing Service & support included Sized to your volume

Monthly Flat-Rate Usage Brackets

Choose the bracket that matches your expected monthly print volume. Each option includes the copier/printer at $0.

Monthly Volume
Flat Monthly Rate
1 – 5,000 copies/prints
$225 (machine included at $0)
5,000 – 10,000 copies/prints
$350 (machine included at $0)
10,000 – 20,000 copies/prints
$500 (machine included at $0)

Good to know: If your usage consistently falls outside your bracket, we’ll recommend the best-fit tier so you stay cost-effective and properly sized.

What’s Included with HaaS

  • $0 copier/printer hardware provided for qualifying education and nonprofit organizations
  • Installation & onboarding for staff and admins (network setup, drivers, scan-to-email/folder basics)
  • Service & maintenance (parts and labor coverage based on program terms)
  • Remote support & diagnostics to reduce downtime and speed resolution
  • Usage reporting so you can track prints/copies and plan budgets confidently
Why Education & Non-Profit Teams Choose This

HaaS helps you avoid large upfront purchases, align costs to real usage, and keep staff productive with dependable support—ideal for budget cycles, grants, and shared print environments.

Eligibility & How It Works

  1. Verify eligibility (education/nonprofit status + location/service coverage)
  2. Right-size the device based on volume, color needs, scanning, and user count
  3. Install & support with a flat monthly rate tied to your usage bracket

Check Your Flat Rate

Tell us your estimated monthly volume and locations. We’ll recommend the best bracket and a device that fits your needs.

* Program availability depends on qualification criteria and device class. Final terms confirmed during the eligibility review.

Office with desks, chairs, computers, filing cabinets, and a photocopier, with large windows and greenery outside.

From Quote to Install - Simple & Fast

✓ Assess Needs

✓ Recommend Options

✓ Install & Train

✓ Ongoing Support

Frequently Asked Questions

  • Under the Hardware as a Service program, the copier or printer is provided at no upfront or monthly equipment cost for qualifying education and nonprofit organizations. Instead of purchasing or leasing hardware, you pay a flat monthly service rate based on your selected usage bracket.

  • Usage brackets are based on your average monthly print and copy volume. You select the tier that best matches your expected usage (for example, 1–5,000 or 5,000–10,000 pages per month). If usage trends change over time, we can recommend adjusting to a more appropriate bracket to keep costs aligned.

  • The program is available to qualifying K-12 schools, school districts, colleges, universities, and registered nonprofit organizations. Eligibility is confirmed during a brief review process to ensure the program is structured correctly for your organization’s needs and environment.

  • Yes. Short-term rentals are available for events, seasonal demand, construction trailers, temporary offices, or special projects. Rental terms can range from weeks to months depending on availability and requirements.

  • Yes, upgrade options are available depending on your agreement. If your print volume or workflow changes, we can recommend a better-fit device or adjust your plan to support your needs.

  • At the end of a lease, you typically have several options, including upgrading to new equipment, extending the lease, purchasing the device, or returning it. We’ll review these options with you well before the term ends.